Google has begun rolling out a powerful new update for Workspace users that introduces Gems, custom AI agents designed to perform specific tasks across Gmail, Docs, Slides, Sheets, and Drive. These Gems act as personalized assistants built within the Gemini ecosystem and are now accessible via the Gemini side panel in supported Google Workspace apps. The update is set to gradually reach paid Workspace accounts over the next couple of weeks.
First introduced within the standalone Gemini app and website, Gems have already demonstrated their ability to streamline workflows and reduce repetitive instructions. Now, this functionality is arriving where it matters most directly inside the apps where professionals spend much of their day. Whether you are drafting an email, preparing a presentation, or analyzing a spreadsheet, the new integration enables quicker access to customized assistance through the side panel.
Each Gem functions like a compact version of the Gemini chatbot. Users can pre program them with specific instructions, which removes the need to repeatedly explain the task. You can also feed them supporting files, text, or even images to fine tune how they respond. For example, if you regularly write pitch emails, you can create a Gem that already knows your preferred format, tone, and key talking points.
Google has also included a range of ready made Gems for immediate use. These include a Writing editor that provides smart feedback on your documents, a Brainstormer that sparks new ideas for creative projects, and a Sales pitch generator that tailors persuasive proposals for clients. Each of these Gems can be activated directly from the side panel and used without any setup.
In addition to the pre built options, users can create brand new Gems by clicking “Create a new Gem” at the top of the Gemini panel. This opens a menu where you can define the Gem’s role, feed it instructions, and shape its behavior. You can build Gems for a variety of tasks including writing code, summarizing long documents, composing social media posts, or even generating quiz questions for students.
Once created, a Gem becomes a reusable AI assistant that syncs across all Workspace tools. This means your custom Gems will show up inside Gmail, Docs, Sheets, and more without any extra setup. And since everything is handled from within the Gemini panel, you can drag or copy the output straight into your current document or email draft.
This latest update reflects Google’s ongoing push to make AI more personalized, contextual, and seamlessly woven into everyday productivity. Instead of acting as a generic chatbot, Gemini is evolving into a collection of intelligent helpers, each tailored to the user’s unique goals.
With Gems now available inside core Workspace apps, the experience of working with AI is becoming more integrated and efficient. As Google continues to refine its AI tools, users can expect even more powerful custom workflows, saving time and boosting productivity in a way that feels natural.
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